NYPF Governance Roles and Responsibilities

This chart sets out the relationships between the parties and the responsibilities of each party.

Department for levelling Up, Housing and Communities (DLUHC) – responsible for setting out scheme policy

• Sets out scheme policy in regulations, including the role of the scheme manager, Pension Board and Scheme Advisory Board.

Scheme Advisory Board (SAB) – Responsible for encouraging best practice, increased transparency and the co-ordination of technical and standards issues.

• Considers items passed from DLUHC, the SAB’s sub committees and other stakeholders as well as items formulated within the SAB
• Has a liaison role with the Pensions Regulator
• Creates guidance and standards for local scheme managers and Pension Boards

The Pensions Regulator – Regulates the governance and administration of work-based pensions and enforces compliance with regulations with Pensions Trustees and employers. Its objectives are to improve confidence in work-based pensions, promote good administration and maximise employer compliance with regulations and employer duties. This is delivered by:

• Providing regulatory guidance and codes of practice setting out requirements
• Working with central government to embed regulatory changes for pension reforms
• Supporting the development of policy initiatives
• Monitoring performance
• Enforcing compliance
• Applying sanctions and or penalties on Trustees and employers for non-compliance

North Yorkshire Council (Administering Authority for the North Yorkshire Pension Fund) – Responsible for the governance and management of the NYPF and compliance with LGPS regulations. Responsible for investment decision making including managing Pooling arrangements. Also responsible for the performance of the pensioner payroll service contract with NYC’s Employment Support Services. This is delivered by:

• Managing and governing the Pension Fund through NYC’s Pension Fund Committee and Pension Board
• Providing a framework of policies and procedures for compliance with the LGPS regulations
• Reporting on compliance and performance to the Pensions Regulator
• Monitoring performance of NYC’s Employment Support Services contract
• Monitoring performance of employers
• Applying sanctions and or penalties on employers for non-compliance
• Reporting breaches of regulations to the Pensions Regulator

North Yorkshire Council Employment Support Services – Responsible for delivering pensioner payroll services to the NYPF under a service contract.

• Deliver the pensioner payroll service under contract to the NYPF
• Provide pensioner payroll guidance and support to the NYPF and Scheme members

Scheme Employers –  Responsible for delivering payroll services under individual service contracts to employers.

• Provide payroll services in compliance with the service contract with the employer
• Ensure that employer instructions are actioned for the provision of data to the NYPF
• Ensure that data provided meets quality standards and is submitted within deadlines
• Ensure that the employer validates the data before submission to the NYPF

To ensure that the NYPF meets its statutory responsibilities and obligations, it is important that all parties involved in pension administration carry out their responsibilities efficiently. The following sets out escalation procedures for non-compliance with pension administration requirements.

North Yorkshire Council (Administering Authority for the North Yorkshire Pension Fund)

• The Administration Strategy sets out performance standards for the Administering Authority and employers
  including chargeable penalties
• The NYPF will support employers to meet performance standards
• In the event that employers do not engage proactively to meet performance standards and deadlines then penalties will be imposed on employers for non-compliance
• For significant performance issues and breaches of the law, the NYPF will report events to the Pensions Regulator